Promotional graphic for a Notary Journal Archive Labels & Retention Tracker by Barrett Remote Notary LLC, showing a styled desk scene with labeled binders, a journal page, a pen, and a small plant on a cream background with dark green and navy typography.

Notary Journal Archive Labels & Retention Tracker

$5.99 USD
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Promotional graphic for a Notary Journal Archive Labels & Retention Tracker by Barrett Remote Notary LLC, showing a styled desk scene with labeled binders, a journal page, a pen, and a small plant on a cream background with dark green and navy typography.
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  • Promotional graphic for a Notary Journal Archive Labels & Retention Tracker by Barrett Remote Notary LLC, showing a styled desk scene with labeled binders, a journal page, a pen, and a small plant on a cream background with dark green and navy typography.
  • Promotional graphic for a notary journal organization kit by Barrett Remote Notary LLC, showing text that says '8 Organization Tools Included' and a grid of included labels and trackers, with a photo of bound journals, papers, and a pen on a desk.
  • Promotional graphic for a notary journal and storage tracking set, featuring a stack of labeled notary journals, open journals, inventory trackers, a secure storage location tracker sheet, a pen, and a small plant on a desk. Large text reads 'TRACK EVERY JOURNAL' and 'Organize inventory and secure storage locations,' with the logo 'Barrett Remote Notary LLC' at the bottom.
  • Promotional graphic for a journaling tracking service by Barrett Remote Notary LLC, showing three stacked hardcover journals with sample journal ID labels on a cream background with text reading 'IDENTIFY EVERY JOURNAL'.
  • Promotional graphic for an archive labeling kit by Barrett Remote Notary LLC, showing a navy journal, green folders, a beige box, and label sheets on a desk with text reading 'Label Your Archive' and 'Multiple sizes for journals, folders and archive boxes'.
  • Promotional graphic for Barrett Remote Notary LLC featuring a 'Plan Review Dates' notary service. The left side contains text instructions on how to enter jurisdiction-specific review dates, while the right side shows a styled desk scene with a 'Retention & Review Date Tracker' pad, a black pen, and a green 'Notary Journal'.
  • Promotional graphic for a document follow-up service by Barrett Remote Notary LLC, featuring text about organizing journal records and a styled inset photo of a journal, log sheet, and pen.
  • Promotional graphic for a customizable printable notary template set, showing printed and digital versions of a notary journal and retention tracker. Text reads 'PRINT OR CUSTOMIZE' and 'Ready-to-print PDFs + Canva-editable templates,' with PDF and pen icons.
  • Promotional graphic for Barrett Remote Notary LLC showing labeled archival files and boxes on a desk, with text reading 'Label Your Archive' and 'Multiple sizes for journals, folders and archive boxes.'.
Notary Journal Archive Labels & Retention Tracker

Notary Journal Archive Labels & Retention Tracker

$5.99 USD

Create a more organized system for identifying, tracking and storing your active and completed notary journals.

The Notary Journal Archive Labels & Retention Tracker from Barrett Remote Notary LLC is a printable and Canva-editable organization pack for commissioned notaries who manage one or more paper journals. Use the included labels and trackers to record journal numbers, entry dates, storage locations, archive information and jurisdiction-specific review or retention dates.

This digital organizer is designed to complement your existing notary journals without adding fixed state-specific requirements that may not apply to your commission.

What’s Included

Your digital download includes:

  • Ready-to-print PDF files

  • Canva-editable templates

  • Eight journal organization page types

  • Multiple label sizes for journals, folders and archive boxes

  • Quick instructions for customizing and using the templates

Eight Printable Organization Pages

1. Notary Journal Identification Labels

Create a clear label for each journal using customizable fields for:

  • Notary name

  • Commission number

  • Journal number

  • Journal status

  • General jurisdiction information

2. Journal Number and Status Labels

Quickly identify whether a journal is:

  • Active

  • Completed

  • Archived

  • Transferred

  • Under review

  • Assigned another customized status

3. First and Last Entry Date Labels

Record the date range covered by each journal without opening it every time you need to locate a record.

4. Archive Box and Storage Labels

Create consistent labels for archive boxes, secure storage containers, folders or other approved storage systems.

5. Notary Journal Inventory Tracker

Maintain a central list of your journals with fields for:

  • Journal number

  • Current status

  • First entry date

  • Last entry date

  • Storage location

  • Review or retention date

  • Additional notes

6. Secure Storage Location Tracker

Document where each journal is stored so records can be located when needed while remaining under appropriate control.

Do not list sensitive security details in a place that unauthorized individuals can access.

7. Retention and Review Date Tracker

Record the retention, review or transfer date that applies to each journal under your commissioning authority’s current requirements.

The dates are intentionally left blank so you can enter the correct information for your jurisdiction.

8. Lost, Stolen or Damaged Journal Follow-Up Log

Create an internal record of an incident involving a journal, including:

  • Date discovered

  • Journal number

  • Type of incident

  • Official office or authority contacted

  • Date reported

  • Follow-up actions

  • Notes

This page is an organizational tool only. It does not provide reporting instructions or replace any notice required by your commissioning authority.

Why Notaries Will Love This Organizer

Locate Journals More Easily

Identify a journal’s number, date range and status without searching through every book.

Build a Consistent Archive System

Use coordinating labels across journals, folders, storage containers and archive boxes.

Track Multiple Journals

Maintain one central inventory of active, completed, archived or transferred journals.

Customize the Templates

Use the Canva-editable version to add your name, business information, preferred colors and organizational categories.

Print Only What You Need

Reprint the pages and labels for journals used within your own notary business.

Who Is This Product For?

This digital organization pack is designed for:

  • Commissioned notaries public

  • Mobile notaries

  • Traditional in-person notaries

  • Notary signing agents

  • New notaries establishing a recordkeeping system

  • Experienced notaries managing multiple journals

  • Independent notary business owners

  • Notaries preparing completed journals for secure storage

How to Use the Pack

  1. Purchase and download the digital files.

  2. Print the ready-to-use PDF pages or open the editable templates in Canva.

  3. Customize the labels and trackers for your journals.

  4. Record each journal’s identification, status, entry dates and storage location.

  5. Enter the retention or review information required by your commissioning authority.

  6. Store journals and related records securely.

A free Canva account may be required to edit the Canva templates.

Pair It With a Professional Notary Journal

Need a journal for recording in-person notarial acts? Pair this organizer with the Notary Public Journal | Cherry Creek Colorado Sunset Edition.

The Cherry Creek State Park Edition includes 100 individually numbered notarial-act entry pages, entry indexes, a journal ownership record, access and copy-request logs, and an original Colorado sunset photograph taken by Laurel Barrett.

For additional planning and administrative resources, explore the Notary Business Admin Bundle and Printable Notary Planner.

Frequently Asked Questions

Is a notary journal included?

No. This product includes printable labels, inventory pages and organization trackers only. A physical or electronic notary journal must be obtained separately.

Is this an electronic notary journal?

No. This product is not an electronic journal, remote notarization platform, audio-video recording system or official notarial record.

Does this product determine how long I must retain a journal?

No. Journal retention, security, custody, transfer and disposal requirements vary by state and jurisdiction. The retention and review fields are left blank so you can enter the requirements that apply to your commission.

Is this product specific to Colorado?

No. The templates are designed as general organization tools for notaries throughout the United States. Every purchaser is responsible for following the current laws, rules and official guidance of their commissioning authority.

Can I edit the templates before printing?

Yes. The Canva-editable version allows you to personalize text, colors and selected fields before printing.

Can I print the pages more than once?

Yes. The purchaser may print and use the templates multiple times for journals maintained within one notary business owned by the purchaser.

Can I resell or share the templates?

No. The templates may not be resold, shared, redistributed, sublicensed or included in another product. Purchasing the pack does not transfer ownership of the original template designs or content.

Will I receive a physical product?

No. This is a digital download. No printed labels, journal, binder, folder or storage container will be shipped.

Important Jurisdiction Notice

Notary journal laws and record-retention requirements vary by state and jurisdiction and may change over time. This product does not establish retention periods, reporting deadlines, storage standards or journal-compliance requirements.

Notaries are responsible for reviewing and following the current laws, rules, handbooks and official guidance provided by their commissioning authority.

This product is an organizational resource only. It does not provide legal advice, compliance advice, notary training or a guarantee that a particular recordkeeping system satisfies every jurisdiction’s requirements.

Digital Product Information

This product is delivered electronically. Nothing will be shipped.

Colors, margins and label sizes may vary based on the printer, paper, cutting method and print settings used. Review your printer settings and print a test page before producing multiple copies.

Digital purchases are subject to the policies posted on the Barrett Remote Notary LLC website.

Organize active and completed journals with a practical system you can customize, print and use as your notary business grows.

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