{"product_id":"notary-journal-archive-labels-retention-tracker","title":"Notary Journal Archive Labels \u0026 Retention Tracker","description":"\u003cp\u003eCreate a more organized system for identifying, tracking and storing your active and completed notary journals.\u003c\/p\u003e\n\u003cp\u003eThe Notary Journal Archive Labels \u0026amp; Retention Tracker from Barrett Remote Notary LLC is a printable and Canva-editable organization pack for commissioned notaries who manage one or more paper journals. Use the included labels and trackers to record journal numbers, entry dates, storage locations, archive information and jurisdiction-specific review or retention dates.\u003c\/p\u003e\n\u003cp\u003eThis digital organizer is designed to complement your existing notary journals without adding fixed state-specific requirements that may not apply to your commission.\u003c\/p\u003e\n\u003ch2\u003eWhat’s Included\u003c\/h2\u003e\n\u003cp\u003eYour digital download includes:\u003c\/p\u003e\n\u003cul\u003e\n\u003cli\u003e\n\u003cp\u003eReady-to-print PDF files\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eCanva-editable templates\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eEight journal organization page types\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eMultiple label sizes for journals, folders and archive boxes\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eQuick instructions for customizing and using the templates\u003c\/p\u003e\n\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003ch2\u003eEight Printable Organization Pages\u003c\/h2\u003e\n\u003ch3\u003e1. Notary Journal Identification Labels\u003c\/h3\u003e\n\u003cp\u003eCreate a clear label for each journal using customizable fields for:\u003c\/p\u003e\n\u003cul\u003e\n\u003cli\u003e\n\u003cp\u003eNotary name\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eCommission number\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eJournal number\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eJournal status\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eGeneral jurisdiction information\u003c\/p\u003e\n\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003ch3\u003e2. Journal Number and Status Labels\u003c\/h3\u003e\n\u003cp\u003eQuickly identify whether a journal is:\u003c\/p\u003e\n\u003cul\u003e\n\u003cli\u003e\n\u003cp\u003eActive\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eCompleted\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eArchived\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eTransferred\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eUnder review\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eAssigned another customized status\u003c\/p\u003e\n\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003ch3\u003e3. First and Last Entry Date Labels\u003c\/h3\u003e\n\u003cp\u003eRecord the date range covered by each journal without opening it every time you need to locate a record.\u003c\/p\u003e\n\u003ch3\u003e4. Archive Box and Storage Labels\u003c\/h3\u003e\n\u003cp\u003eCreate consistent labels for archive boxes, secure storage containers, folders or other approved storage systems.\u003c\/p\u003e\n\u003ch3\u003e5. Notary Journal Inventory Tracker\u003c\/h3\u003e\n\u003cp\u003eMaintain a central list of your journals with fields for:\u003c\/p\u003e\n\u003cul\u003e\n\u003cli\u003e\n\u003cp\u003eJournal number\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eCurrent status\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eFirst entry date\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eLast entry date\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eStorage location\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eReview or retention date\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eAdditional notes\u003c\/p\u003e\n\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003ch3\u003e6. Secure Storage Location Tracker\u003c\/h3\u003e\n\u003cp\u003eDocument where each journal is stored so records can be located when needed while remaining under appropriate control.\u003c\/p\u003e\n\u003cp\u003eDo not list sensitive security details in a place that unauthorized individuals can access.\u003c\/p\u003e\n\u003ch3\u003e7. Retention and Review Date Tracker\u003c\/h3\u003e\n\u003cp\u003eRecord the retention, review or transfer date that applies to each journal under your commissioning authority’s current requirements.\u003c\/p\u003e\n\u003cp\u003eThe dates are intentionally left blank so you can enter the correct information for your jurisdiction.\u003c\/p\u003e\n\u003ch3\u003e8. Lost, Stolen or Damaged Journal Follow-Up Log\u003c\/h3\u003e\n\u003cp\u003eCreate an internal record of an incident involving a journal, including:\u003c\/p\u003e\n\u003cul\u003e\n\u003cli\u003e\n\u003cp\u003eDate discovered\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eJournal number\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eType of incident\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eOfficial office or authority contacted\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eDate reported\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eFollow-up actions\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eNotes\u003c\/p\u003e\n\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003cp\u003eThis page is an organizational tool only. It does not provide reporting instructions or replace any notice required by your commissioning authority.\u003c\/p\u003e\n\u003ch2\u003eWhy Notaries Will Love This Organizer\u003c\/h2\u003e\n\u003ch3\u003eLocate Journals More Easily\u003c\/h3\u003e\n\u003cp\u003eIdentify a journal’s number, date range and status without searching through every book.\u003c\/p\u003e\n\u003ch3\u003eBuild a Consistent Archive System\u003c\/h3\u003e\n\u003cp\u003eUse coordinating labels across journals, folders, storage containers and archive boxes.\u003c\/p\u003e\n\u003ch3\u003eTrack Multiple Journals\u003c\/h3\u003e\n\u003cp\u003eMaintain one central inventory of active, completed, archived or transferred journals.\u003c\/p\u003e\n\u003ch3\u003eCustomize the Templates\u003c\/h3\u003e\n\u003cp\u003eUse the Canva-editable version to add your name, business information, preferred colors and organizational categories.\u003c\/p\u003e\n\u003ch3\u003ePrint Only What You Need\u003c\/h3\u003e\n\u003cp\u003eReprint the pages and labels for journals used within your own notary business.\u003c\/p\u003e\n\u003ch2\u003eWho Is This Product For?\u003c\/h2\u003e\n\u003cp\u003eThis digital organization pack is designed for:\u003c\/p\u003e\n\u003cul\u003e\n\u003cli\u003e\n\u003cp\u003eCommissioned notaries public\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eMobile notaries\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eTraditional in-person notaries\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eNotary signing agents\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eNew notaries establishing a recordkeeping system\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eExperienced notaries managing multiple journals\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eIndependent notary business owners\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eNotaries preparing completed journals for secure storage\u003c\/p\u003e\n\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003ch2\u003eHow to Use the Pack\u003c\/h2\u003e\n\u003col\u003e\n\u003cli\u003e\n\u003cp\u003ePurchase and download the digital files.\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003ePrint the ready-to-use PDF pages or open the editable templates in Canva.\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eCustomize the labels and trackers for your journals.\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eRecord each journal’s identification, status, entry dates and storage location.\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eEnter the retention or review information required by your commissioning authority.\u003c\/p\u003e\n\u003c\/li\u003e\n\u003cli\u003e\n\u003cp\u003eStore journals and related records securely.\u003c\/p\u003e\n\u003c\/li\u003e\n\u003c\/ol\u003e\n\u003cp\u003eA free Canva account may be required to edit the Canva templates.\u003c\/p\u003e\n\u003ch2\u003ePair It With a Professional Notary Journal\u003c\/h2\u003e\n\u003cp\u003eNeed a journal for recording in-person notarial acts? Pair this organizer with the \u003ca href=\"https:\/\/barrettremotenotary.com\/products\/notary-public-journal-cherry-creek-colorado-sunset-edition\"\u003eNotary Public Journal | Cherry Creek Colorado Sunset Edition\u003c\/a\u003e.\u003c\/p\u003e\n\u003cp\u003eThe Cherry Creek State Park Edition includes 100 individually numbered notarial-act entry pages, entry indexes, a journal ownership record, access and copy-request logs, and an original Colorado sunset photograph taken by Laurel Barrett.\u003c\/p\u003e\n\u003cp\u003eFor additional planning and administrative resources, explore the \u003ca href=\"https:\/\/barrettremotenotary.com\/products\/notary-business-admin-bundle-printable-notary-planner\"\u003eNotary Business Admin Bundle and Printable Notary Planner\u003c\/a\u003e.\u003c\/p\u003e\n\u003ch2\u003eFrequently Asked Questions\u003c\/h2\u003e\n\u003ch3\u003eIs a notary journal included?\u003c\/h3\u003e\n\u003cp\u003eNo. This product includes printable labels, inventory pages and organization trackers only. A physical or electronic notary journal must be obtained separately.\u003c\/p\u003e\n\u003ch3\u003eIs this an electronic notary journal?\u003c\/h3\u003e\n\u003cp\u003eNo. This product is not an electronic journal, remote notarization platform, audio-video recording system or official notarial record.\u003c\/p\u003e\n\u003ch3\u003eDoes this product determine how long I must retain a journal?\u003c\/h3\u003e\n\u003cp\u003eNo. Journal retention, security, custody, transfer and disposal requirements vary by state and jurisdiction. The retention and review fields are left blank so you can enter the requirements that apply to your commission.\u003c\/p\u003e\n\u003ch3\u003eIs this product specific to Colorado?\u003c\/h3\u003e\n\u003cp\u003eNo. The templates are designed as general organization tools for notaries throughout the United States. Every purchaser is responsible for following the current laws, rules and official guidance of their commissioning authority.\u003c\/p\u003e\n\u003ch3\u003eCan I edit the templates before printing?\u003c\/h3\u003e\n\u003cp\u003eYes. The Canva-editable version allows you to personalize text, colors and selected fields before printing.\u003c\/p\u003e\n\u003ch3\u003eCan I print the pages more than once?\u003c\/h3\u003e\n\u003cp\u003eYes. The purchaser may print and use the templates multiple times for journals maintained within one notary business owned by the purchaser.\u003c\/p\u003e\n\u003ch3\u003eCan I resell or share the templates?\u003c\/h3\u003e\n\u003cp\u003eNo. The templates may not be resold, shared, redistributed, sublicensed or included in another product. Purchasing the pack does not transfer ownership of the original template designs or content.\u003c\/p\u003e\n\u003ch3\u003eWill I receive a physical product?\u003c\/h3\u003e\n\u003cp\u003eNo. This is a digital download. No printed labels, journal, binder, folder or storage container will be shipped.\u003c\/p\u003e\n\u003ch2\u003eImportant Jurisdiction Notice\u003c\/h2\u003e\n\u003cp\u003eNotary journal laws and record-retention requirements vary by state and jurisdiction and may change over time. This product does not establish retention periods, reporting deadlines, storage standards or journal-compliance requirements.\u003c\/p\u003e\n\u003cp\u003eNotaries are responsible for reviewing and following the current laws, rules, handbooks and official guidance provided by their commissioning authority.\u003c\/p\u003e\n\u003cp\u003eThis product is an organizational resource only. It does not provide legal advice, compliance advice, notary training or a guarantee that a particular recordkeeping system satisfies every jurisdiction’s requirements.\u003c\/p\u003e\n\u003ch2\u003eDigital Product Information\u003c\/h2\u003e\n\u003cp\u003eThis product is delivered electronically. Nothing will be shipped.\u003c\/p\u003e\n\u003cp\u003eColors, margins and label sizes may vary based on the printer, paper, cutting method and print settings used. Review your printer settings and print a test page before producing multiple copies.\u003c\/p\u003e\n\u003cp\u003eDigital purchases are subject to the policies posted on the Barrett Remote Notary LLC website.\u003c\/p\u003e\n\u003cp\u003eOrganize active and completed journals with a practical system you can customize, print and use as your notary business grows.\u003c\/p\u003e","brand":"Barrett Remote Notary LLC","offers":[{"title":"Default Title","offer_id":52358782124322,"sku":null,"price":5.99,"currency_code":"USD","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0999\/8204\/9570\/files\/notary_Journal_archive_labels_and_tracker.png?v=1787686085","url":"https:\/\/barrettremotenotary.com\/products\/notary-journal-archive-labels-retention-tracker","provider":"Barrett Remote Notary LLC","version":"1.0","type":"link"}